Smart Scoped Assignees & Capacity Telemetry

Assigning tasks across large WordPress installations with hundreds of users can lead to clutter and accidental assignments. WorkFuz solves this through an intelligent Scoped Assignee Engine.

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1. Prioritized Project Team Members

Whenever you open an assignee selector (in task creation, editing, or the quick popover), the list is automatically divided into two sections:

• ⭐ Project Team: Dedicated members assigned to this specific project, plus the project manager, are pinned at the very top for rapid 1-click selection.
• 🌐 Other Members: All other authorized site users are listed below in a searchable checklist.

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2. Automatic Project Team Promotion

If a manager assigns a user from the “Other Members” section to any task, WorkFuz automatically registers that user as a Project Team Member.

This guarantees that:

• You never have to leave the Kanban board or task list to reconfigure project settings.
• The newly assigned member immediately appears under ⭐ Project Team for all future tasks in that workspace.

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3. Real-Time Capacity Pills

Next to each member’s name in the assignee picker, WorkFuz displays a color-coded Capacity Pill:

Pill Color	Status	Allocation Meaning
🟢 Green	Available	Assigned hours are under 70% of weekly capacity (e.g. 18.0 / 40.0h).
🔵 Blue	Balanced	Assigned hours are between 70% and 99% of weekly capacity (e.g. 34.0 / 40.0h).
🔴 Red	Over Capacity	Assigned hours exceed 100% of weekly capacity (e.g. ⚠️ 46.5 / 40.0h).

This real-time telemetry accounts for active tasks assigned to the member across all spaces and projects, preventing employee burnout before you click assign.